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What needs attention today
Oldest waiting 6 hours
One is 2 days old
Auction 75 closes in 2d 06h
2 drafts unpublished
1 studio, 2 consignment
+46 this week
Needs you Ordered by how long it has waited
| Item | Type | Waiting | |
|---|---|---|---|
| M. Alvarez Bidder registration · card on file |
Approve | 6 hours | |
| Order IOP-24801 2 pieces · Florida |
Pack | 2 days | |
| Lionsgate — studio inquiry Full production wrap, ~400 pieces |
Reply | 1 day | |
| Auction 76 page Teaser published, catalog not built |
Draft | — | |
| 2 Buy Now drafts Priced, not yet published |
Draft | 4 days | |
| COA verification request Serial A-009214 · secondary market owner |
Verify | 3 hours |
Hero
The first thing anyone sees. Changes go live the moment you publish.
Sections Drag order with the arrows · toggle to publish
6 items chosen by hand · from Auction 75
Cobra Kai · counts read live from inventory
Latest 4 published offers
Auction 76 and 77 teasers
Latest 3 posts — hidden while there is nothing recent
Two-up — consignors and Studio Partner
Mailchimp audience “Collectors”
Auction pages Publication is separate from your internal auction status
| Auction | Platform | Mode | Public page | Lots | Premium | |
|---|---|---|---|---|---|---|
| 75 — Wardrobe & Props Closes 28 Sep 2026 |
Icons | Live | Published | 175 | 28% | |
| 76 — The Holiday Auction Opens 14 Oct 2026 |
Icons | Preview | Teaser only | 0 | 28% | |
| 77 — Music & Touring Opens 2 Dec 2026 |
iCollector | Not open | Draft | 0 | 28% |
Auction 75 · public page
Everything here is presentation. Lots, lot numbers and photography come from inventory and are not editable in this screen.
Auction 75 · running the room These settings take effect on the next lot, not the one on the block
On the block now
The lot the room is bidding on, and the two controls that override the autopilot.
Callum Drift's Signature Costume
See what the room shows now →
Who is bidding
Visible to you alone. The room shows the current bid and the asking price — no names, no paddles, no bidder locations.
Autopilot
The sale runs itself on these four timers. The asking price falls one increment at a time until somebody takes it, and never below the opening bid — Icons lots carry no reserve.
What the room shows
Each of these changes the live page for everyone watching.
The opening bid, shown under the asking price.
The full schedule, expandable beside the feed.
Hammer prices on lots that have closed this session.
Hammer and 28% premium as two figures, never added together.
Anyone not registered sees the lots, not the prices.
A bidder can leave any figure — it does not have to land on an increment.
Off. The room shows the current bid and the asking price only — no paddles, no names, no sources. You still see every bidder above.
Off. Icons publishes a starting minimum bid instead.
Off. Lot numbers do the job.
Off. Nothing about who is bidding is public.
Off, and it stays off — there are no reserves to be under.
Off. The room is for approved bidders.
Announce to the room
Everyone watching reads this. Nobody can reply to it in public.
Questions to you 2 waiting
Sent privately during the sale. No other bidder sees the question or your answer.
Is the vest included with the coat, or are those separate lots?
Does the tablet still power on?
Run the sale from the console
This screen is for setting a sale up. When you are actually calling one, use the console instead — the room's layout, with names on every bid, what device each bidder is on, and who has a hand resting on the Bid button.
Auction 75 · lots Lots come from inventory — this is what the public sees of them
| Lot | Title | Start | Current | Bids / Bidders | Status | ||
|---|---|---|---|---|---|---|---|
| 135 | Callum Drift's Signature Costume Red One · Wardrobe |
$3,750 | 15 / 9 | Bidding | |||
| 136 | North Pole Operations Jacket Red One · Wardrobe |
$1,150 | 5 / 4 | Bidding | |||
| 141 | E.L.F. Command Tablet Red One · Prop |
$1,700 | 8 / 6 | Bidding | |||
| 147 | Workshop Crate, Stencilled Red One · Set dressing Special shipping required |
0 / 0 | Bidding | ||||
| 152 | Miyagi-Do Dojo Training Gi Cobra Kai · Wardrobe |
$670 | 11 / 7 | Bidding | |||
| 158 | Eagle Fang Karate Dojo Banner Cobra Kai · Set dressing |
$390 | 4 / 3 | Bidding | |||
| 072 | Slappy the Dummy, Screen Used Goosebumps 2 · Prop |
$6,200 | 23 / 11 | Sold | |||
| 073 | Halloween Town Street Sign Goosebumps 2 · Set dressing Special shipping required |
0 / 0 | Passed | ||||
| 018 | Whoville Christmas Wreath The Grinch · Set dressing |
$540 | 9 / 6 | Sold | |||
| 044 | Mayor Augustus Maywho Sash The Grinch · Wardrobe |
$1,250 | 14 / 8 | Sold |
175 lots is a long afternoon of typing. Export the catalogue from inventory, check it, and bring it back in — lot numbers, titles, productions, starting bids and photography references.
Auction 75 · winners Invoices are due out within 48 hours of the sale closing
| Bidder | Lots | Hammer | Premium 28% | Invoice total | Status | |
|---|---|---|---|---|---|---|
| Chase Turner Paddle 214 · Inverness, FL |
135, 141, 147 | $5,800 | $1,624 | $7,906.56 | Unpaid | Open invoice |
| Sarah Whitlock Paddle 341 · Absentee · Austin, TX |
152, 158 | $1,060 | $296.80 | $1,444.80 | Paid | Open invoice |
| D. Okonkwo Paddle 087 · Internet · London, UK |
072, 044 | $7,450 | $2,086 | $9,536.00 | On a payment plan | Open invoice |
| R. Castellano Paddle 019 · Phone · Chicago, IL |
018 | $540 | $151.20 | $736.19 | Unpaid | Open invoice |
Send the invoices
Two of these have not been invoiced yet. Sending issues each one, starts the seven-day clock and emails the buyer.
Auction 75 · the book Left with us before the sale — nobody in the room sees any of this
Absentee bids
Maximums stay hidden until the lot is on the block. The console executes them competitively — a bid only rises as far as it needs to, and a lot with a single absentee bid on it sells at the opening price.
Telephone lines 2 to confirm
Staff ring five lots ahead. Confirming emails the bidder and puts the line on the console for the lots they asked for.
Where bidders leave these
The public form closes at 5pm the evening before the sale. Anything that arrives after that is turned away with a note pointing at the live room.
Open the bidder's form →Certificate verifications The register is not public — every answer comes from here
Look up a serial
Staff only. Nothing in this register is exposed to the website, and a lookup here is written to the audit log with your name against it.
Waiting on an answer 3 open
Two business days is what the public page promises. Anything older than that is flagged red.
“Buying it privately next week — want to check before I pay.” certificate-front.jpghologram-closeup.jpgpiece-full.jpg Asked 4 hours ago
“Insurance want the paperwork confirmed in writing.” certificate-front.jpg Asked yesterday
“Hologram looks reprinted and lifted off clean. Something is off.” certificate-front.jpghologram-closeup.jpg Asked 3 days ago
Where these come from
The public page takes a serial, photographs and a note, and says we will reply within two business days. It never confirms or denies anything on its own.
Open the public form →Staff & access Website permissions — inventory permissions are set in the inventory app
Adding somebody takes two steps, in this order
This changed when the database was locked down for the public website. An account that can sign in is no longer automatically an employee — that is the whole point, because customers sign in too. Do these the wrong way round and the person gets a customer's account with no access to anything.
- Create the employee record here first. Name, work email, role. This is the row that says “this email belongs to staff”.
- Then create their login in Supabase using exactly the same email address. Authentication → Users → Add user. The two are matched on the email, so a typo in either one leaves them locked out.
- They sign in and land in the admin area. If they see the customer site instead, the emails do not match — fix the spelling and they will not need a new account.
Who works here
Inactive staff keep their history and lose their access the moment you switch them.
What each role can do
On the website side. Permissions are checked in the database itself, not just hidden in this screen — a link somebody is not supposed to have still refuses them.
| Permission | Owner | Auctioneer | Cataloguer | Shipping |
|---|---|---|---|---|
| Publish lots to the websiteMake inventory items publicly visible | ✓ | ✓ | ✓ | — |
| Edit auction pages and contentTitles, dates, homepage, news | ✓ | ✓ | ✓ | — |
| Set prices and premiumsStarting bids, Buy Now prices, BP | ✓ | ✓ | — | — |
| Approve biddersLet somebody bid in every Icons sale | ✓ | ✓ | — | — |
| Run a live saleOpen the room, call lots, end the auction | ✓ | ✓ | — | — |
| See the absentee bookMaximums left before the sale | ✓ | ✓ | — | — |
| Issue and adjust invoicesIncluding payment plans | ✓ | ✓ | — | — |
| Fulfil ordersPack, quote shipping, add tracking | ✓ | — | — | ✓ |
| Answer certificate verificationsRead the register, reply to the public | ✓ | ✓ | ✓ | — |
| Retire a certificateVoids a serial permanently | ✓ | — | — | — |
| See cost and consignor termsWhat we paid, what we owe | ✓ | — | — | — |
| Manage staff and permissionsThis screen | ✓ | — | — | — |
What customers can never reach
Worth knowing, because it is enforced by the database rather than by this interface. A signed-in customer hitting an admin address gets nothing back — not an empty page, no rows at all.
- What a lot cost us, and anything about the consignor.
- Other people's bids, invoices and addresses.
- Internal notes on an item, and the audit log.
- The certificate register, which is why verification is a request and not a search.
- The staff list itself — including the fact that it exists.
Auction 75 · money Issued 12 Sep · payment due within 7 days
2 winners are not invoiced yet
Winners are grouped into one invoice per buyer, not one per lot — somebody who won three lots gets three lines and pays once. Issuing sends the invoice, starts the seven-day clock, and emails them a payment link. Nothing here charges anybody automatically.
Invoices
Click a buyer on a payment plan to see where the schedule stands.
Lots stay with us until the final payment clears. The deposit is non-refundable — if the plan is abandoned, the lots come back to us along with everything paid.
Taking payment outside the platform
Checks, money orders and wires do not appear here on their own — somebody has to mark them received once the funds clear. Nothing ships before that.
Every entry here is written to the audit log with your name against it. A payment marked received by hand is the one thing on this screen nobody else can verify, so it is worth being careful.
Buy Now offers Which inventory items are publicly for sale, and at what price
| Item | Production | Public price | Status | Featured | Published |
|---|---|---|---|---|---|
| Eagle Fang Karate Dojo Banner Set dressing |
Cobra Kai | Available | |||
| North Pole Operations Jacket Wardrobe |
Red One | Available | |||
| Whoville Storefront Sign Set dressing |
Grinch | Available | |||
| Carnival Barker Waistcoat Wardrobe |
Goosebumps 2 | Draft | |||
| Sleigh Crew Technical Coat Wardrobe |
Red One | Sold |
Items appear in this list once they exist in inventory. Publishing an offer does not change anything about the inventory record — it only decides what the website shows and at what price.
News & updates Drafts are invisible to the public until published
| Post | Status | Date | |
|---|---|---|---|
| Auction 75 is now open for bidding 175 lots, closing 28 September |
Published | 12 Sep 2026 | |
| What an Icons COA actually certifies How serial numbers work |
Published | 04 Sep 2026 | |
| Introducing Icons Studio Partner A programme for studios at wrap |
Published | 21 Aug 2026 | |
| Behind the Cobra Kai dojo dressing Draft — no photography yet |
Draft | — |
Website media Images used by the site itself, not item photography
Alt text is required before an image can be used on a published page. It is what a screen reader announces, and what Google reads.
Bidder registrations Approving someone lets them bid in every Icons auction
| Person | Location | Card | Applied | Status | |
|---|---|---|---|---|---|
| M. Alvarez malvarez@example.com |
Austin, TX | •••• 4242 | 6 hours ago | Pending | |
| J. Okafor j.okafor@example.com |
Portland, OR | •••• 1881 | 9 hours ago | Pending | |
| Halcyon Props LLC accounts@halcyonprops.example |
Burbank, CA | •••• 9003 | 1 day ago | Pending | |
| R. Delacroix rd@example.com |
Miami, FL | •••• 7714 | 1 day ago | Pending | |
| Chase Turner collector@example.com |
Norman, OK | •••• 4242 | 8 Sep 2026 | Approved |
Orders & fulfilment Everything ships from Florida — oldest unpacked order first
Paperwork for an order
Three documents, all printable and all saveable as PDF straight from the browser — a pick list for pulling the lots, a packing slip that goes in the box with no prices on it, and a certificate sheet for applying the holograms. Invoice PDFs come from Stripe and do not need printing.
Open documents for 75-0412 →| Order | Customer | Held at | Paid | Status | |
|---|---|---|---|---|---|
| IOP-24801 2 pieces · Red One, Cobra Kai |
Chase Turner | Florida | $1,723 | To pack | |
| IOP-24799 1 piece · Goosebumps 2 |
M. Alvarez | Florida | $310 | To pack | |
| IOP-24788 1 piece · Goosebumps 2 |
Chase Turner | Florida | $310 | Delivered | |
| INV-75-135 Auction invoice · Lot 135 |
Chase Turner | Florida | $4,747 | Awaiting payment |
Fee reconciliation Is running our own platform paying for itself?
Auction 75, projected
28% of hammer
Stripe 2.9% + 30¢, hosting
At 15% commission
Difference on this sale
This is the number that justifies the platform. It should be checked after every sale — if a sale on our own system nets less than it would have on an auctioneer's, that is worth knowing immediately rather than at the end of the year.
Audit log Every change to public website data
Employees only see the areas their role allows. A Website Content role can edit the homepage and upload media but cannot approve bidders or see orders.